Producing reports for parents

Access: setting up preferences – Coordinator; running reports – Teacher

Reports can be produced at any time, and will reflect the comments you have added to each pupil, and their current stage of development or the final judgement if that has been recorded.

A report to parents picks up your comments recorded under the formative and summative tabs, as well as the area comments (all located on the assessments screen); and the last page comments under report preferences.

Users should give careful consideration to all methods whereby they share information with parents, to ensure this is meaningful, clear and accessible. Whilst many parents and families will be familiar with documentation produced electronically, this may not be the most appropriate means of communication with them about the attainment of their child at the end of EYFS.

eProfile can produce an end of year report that contains the necessary elements for statutory reporting to parents.  It consists of a statement reflecting the development point the child has reached (by age band and subband) or the final attainment level if this has been recorded.  As DM indicators and ELG statements are matched holistically (“best fit”) it is not always appropriate to copy those texts verbatim into reports to parents as this may confuse or present a picture that may not be totally accurate.  In that respect only the comments made by the teacher will be reported.  It is not difficult to copy, paste and edit those indicators and statements in the assessments section of eProfile.  A simple cover sheet and final page containing general comments and other information (optional items – you may wish to produce your own) form the outer shell.

Some aspect, area and introductory words are pre-loaded for you – they can be changed or cleared under the report preferences button.

Under the preferences button you can choose to print out a header sheet, the main report pages and a final page or any combination of these.  If nothing is printing then check that the sections you want to see have been enabled.

There is no automatic reporting of Development Matters indicators or ELG statements.  As teacher judgements are made within the context of a best-fit holistic view of a child’s development or attainment it would be unwise to inject the unedited statements automatically into a report.  eProfile does allow you to copy and amend these statements for each child.

In each aspect eProfile will report the current age band/subband, or the final judgement if this has been entered.

In order to produce end of year reports you will need to have completed the following:

  1. Assess all pupils against the EY Foundation Stage Profile.
  2. Enter comments in the “comments for reporting” boxes in each aspect and area of learning.
  3. Enter final general comments (optional)
  4. Enter a descriptive text as a header for each area of learning (optional).
  5. Enter any final information, e.g. dates of consultation meetings.

You will now be able to produce reports for each selected pupil.

The main report section consists of each Area of Learning (AOL) title and an AOL description (optional).  Within each AOL there will be the aspect title followed by a description (optional) and a statement relating to the pupil’s attainment in the aspect, and any comments the teacher has recorded.

You may customise the look of the report by selecting fonts for each element.  Every main edit box has a spell checker.  You may specify the amount of space eProfile should leave for you to hand-write your own comments.

Producing the report through MS Word means that further editing and page sizing can take place.

Setting up report preferences

Access: coordinator

Make your choices from the report preferences dialog box.  Click on Report preferences.  Select which sections are to be produced, the fonts for each element of the report and how the final report is to be produced – to preview and printer or to MS Word (only if Word is installed).

The sections tab allows you to choose which section or sections of the report you wish to have produced. You can also specify the amount of space you require for any element you wish to write by hand.  The space you specify will apply throughout the report.

The fonts tab allows you to choose the font name, size, colour and weight.  Click on the element you wish to change and enter the details in the pop up font dialog box.  An example of text in that font choice will appear in the lower window.

The outputs tab allows the choice of output to the printer (you will see the report in preview first and can cancel before it prints) or to MS Word.

Area of Learning and aspect descriptors provide a brief description of each area of learning to help parents understand what it covers.

Last page comments opens a window where a child’s report can be viewed, and space is provided for adding up to two general/final comments – these may be from the practitioner and head teacher.  The window can be expanded and resized to allow for easier working.

Producing reports

Some useful tips:

  • Select one pupil first and perform a test print or copy in MS Word to see if everything looks right.
  • Make sure you are using a good printer with enough paper to run the whole set through.
  • Selecting printer as the report output produces a print preview, which can then be printed.