Entry profiles

Getting the picture as pupils arrive

If all of your pupils arrive in September then any printout that looks at pupil or group development as of September would also constitute part of an “entry profile”.  However, at some point during the year a pupil may leave and another join, and the September picture is now no longer valid as an entry profile.  Keeping a leaver on roll will skew later developmental analyses because the record is stuck; viewing the September picture later in the year when a pupil has joined since September will also present a false view.

Avoiding pitfalls

When pupils join at different times in the year it is not possible to look at anything other than how the pupil stands developmentally against his or her age at the point of entry into the school.  It does not make sense to look at entry age bands either on an individual or a group basis if some pupils arrive later in the year as their age bands on entry could give a very rosy skew to the entry profile as these pupils will most likely have developed since September.  A year R pupil arriving half way through year R who is now sitting comfortably within the 40-60 age band may not have been within that band back in September – to include that pupil as being in the 40-60 age band on arrival gives a false view to an overall entry profile. That pupil may have been assessed in September as being in the 30-50 age band.

It is therefore both misleading and an incorrect statistical practice to lump together on-entry assessments for pupils who have not all arrived at the same time.

An age-related assessment

The only measure that can be applied when pupils arrive at staggered intervals during the year is to register their month of arrival in eProfile and make an assessment by the end of that month for each aspect. The assessment band can then be compared with the pupil’s age at the end of his or her month of arrival.  To create an overall entry profile for a cohort or a group this method would apply to each pupil individually, comparing their age at the end of the recorded month of entry against their assessed developmental point in each aspect in that month.  Each pupil would be reported as being below, at or above the age-expected level at his or her particular month of entry.

Practical issues

To make this work in eProfile each pupil has to have an entry month recorded and an assessment made in each aspect for that month (otherwise there can be no “on entry” assessment!).  If any pupil is not accorded an entry date or no assessment was made for that month then eProfile will still count the pupil in on entry printouts and sheets but s/he will be counted as “blank” in order to produce an honest entry profile (see spreadsheet example below).

Dynamic entry points

The entry profile is dynamic in two ways.  Firstly, as new pupils arrive and are registered and assessed, the overall entry profile is updated to include them.  Secondly, it is possible to play with entry dates and look beyond this year back into previous years if a pupil was present before September.  For self-evaluation and inspection purposes you thus have two ways of presenting data: from when pupils entered the current year group and when they entered this establishment.  It is recommended in the Reception year that the entry date is normally updated to September of the current year for pupils who have moved up to year R from N2.  In earlier years it may be more open to the user to decide how to look at entry profiles.

Individual and group analyses

The On entry age-related outcomes printout prints a table showing the selected pupils and their positions at their individual points of entry.  The month of entry and the pupil’s age at the end of that month are shown, along with age related outcomes in each aspect.  Some entry assessments are missing in this example (shown as N/A for not available or not assessed).

The On entry summary spreadsheet shows numbers and percentages of pupils in each category (below, at or above age-expected level) in each aspect.  It also counts pupils for whom no entry point is recorded or who have not been assessed in any aspect as blanks.

Setting entry points

Click on Pupils > Month of entry.

Select the pupils whose date of entry you wish to record and select the date.  Click the button to set this date for the selected pupils.  The second button allows you to clear the entry date for the selected pupils.  Entry dates are not fixed permanently and can be changed (see dynamic entry points above).