How do you create a dynamic and valid on entry profile?

Entry profiles

Getting the picture as pupils arrive

NB Entry profiling applies to each aspect separately and all following discussion assumes that 17 separate calculations are made so that each aspect is covered .  It is not possible to merge aspects into areas mechanically as there is no such thing as an average nor will taking the weakest aspect in an area as the overall outcome necessarily give a fair picture.

If all of your pupils arrive in September then any printout that looks at pupil or group development as of September would also constitute part of an “entry profile”.  However, at some point during the year a pupil may leave and another join, and the September picture is now no longer valid as an entry profile.  Keeping a leaver on roll will skew later developmental analyses because the record is stuck; viewing the September picture later in the year when a pupil has joined since September will also present a false view.

Avoiding pitfalls

When pupils join at different times in the year it does not make sense to look at entry age bands either on an individual or a group basis as age bands of pupils entering later in the year could give a very rosy skew to the entry profile. A year R pupil arriving half way through year R who is now sitting comfortably within the 40-60 age band may not have been within that band back in September – it would not be right to include that pupil as an extra 40-60 age band statistic for an on entry profile. That pupil may have been assessed in September as being in the 30-50 age band.

It is therefore both misleading and an incorrect statistical practice to lump together on-entry assessments into age bands for pupils who have not all arrived at the same time.

An age-related assessment

The only measure that can be applied when pupils arrive at staggered intervals during the year is to compare their developmental point against their age on entry. The assessment age band can then be compared with the pupil’s age at the end of his or her month of arrival.  To create an overall entry profile for a cohort or a group this method is applied to each pupil individually, comparing their age at the end of the recorded month of entry against their assessed developmental point in each aspect in that month.  Each pupil would be reported as being below, at or above the age-expected level at his or her particular month of entry.

Practical issues

To make this work in eProfile you will need to record each pupil’s entry month and make an assessment in each aspect against that month (otherwise there can be no “on entry” assessment!).  If any pupil is not accorded an entry date or no assessment was made for that month then eProfile will still include the pupil in on entry printouts and sheets but s/he will be counted as a “blank” in order to produce an honest entry profile.

Dynamic entry points

An on entry profile can be dynamic in two ways.  Firstly, as new pupils arrive and are registered and assessed, the overall entry profile is updated to include them.  Secondly, it is possible to amend entry dates to look beyond this year back into previous years if a pupil was present before September.  For self-evaluation and inspection purposes you thus have two ways of presenting data: from when pupils entered the current year group and when they entered this establishment.  It is recommended in the Reception year (because of inspection expectations) that the entry date is amended to September of the current year for pupils who have moved up to year R from N2.  In earlier years it may be more open to the user to decide how to look at entry profiles.

 Comparing entry with now

Use the age-related individual and group printouts, charts and spreadsheets to compare on-entry individual pupil or group positions with their current position.