Entering assessments

Access: Teacher

eProfile breaks the DM age bands into three parts, namely entering, developing and secure. Final judgements against Early Learning Goals for Reception pupils are made around June for collection by your LA if you are required to do this.

See also: Quick entry of assessments  Backfill

Select Assessments from the Assess tab.

Select a pupil from the list and an aspect.  The information in the orange section shows age bands attained over time.  They are split into three “stages” of development through each particular age band, entry, developing and secure.

The relevant text from Development Matters is shown and descriptors for other age bands may be selected.

The pupil in this example (Reception in 2013-2014) was judged to be entering the 40-60 month age band in November 13 and developing in March 14.

The assessment history is visible. Anything recorded in a previous year cannot be changed in this section – see Backfill below.

Recording an assessment

Select the month from the box by the pupil’s name.  This defaults to this month but can be changed. eProfile stores the month in which an assessment was made.

The DM bands and subbands grid shows 18 boxes that represent the six age bands vertically, each with three sub-bands horizontally.  The top left box represents entering the 0-12 age band and the bottom right represents secure in the 40-60 band.  A date in a box represents the date the teacher has recorded when that pupil was judged to be working at the point of development represented by that box.

The boxes with green backgrounds are available for you to click on.  In the example above you can click on the 40-60 secure box and it will then display the selected month, indicating that you have assessed the child to be secure in the 40-60 band in this aspect in the month you selected.  Click on it again to clear it if you have made a wrong entry.  Select a different month and re-click if the month was incorrect.

If instead you click on the 40-60 developing box then that box would be cleared.

In short: click on an empty green cell to enter the selected month into it.  Click on a filled green cell to clear it.

If no assessments have been made then all boxes will show green but once an assessment has been recorded all those boxes to the left and above will be greyed out.

The status bar at the bottom gives an indication of the pupil’s development in relation to age, showing the number of aspects where s/he is currently below, within or above the age-appropriate age band.

Slow-moving pupils and regression

Pupils who make little or no movement will not have much recorded against them compared to other children.

If a child stays at the same development point there is no benefit in updating the date as this will overwrite the date when the child first reached that point.  Some teachers have argued that they want to prove that they have made an assessment, even if the child has not moved.  We would encourage teachers to consider the box above and also to use the general notes to record that no change has been noted at the particular month.

Pupils who fall back over time are very difficult to manage as eProfile only records one date when an assessment was made.  However, by combining good assessment practice with relevant printouts evidence can be gathered to show that a child may be demonstrating regression.

What if a pupil does not move?

Some pupils may develop slowly and may be stuck on one assessment point. In this situation you should keep the original date of the assessment.  The Sticky pupils printout may be of use here.

Entering, developing and secure

Please remember that there are no national criteria for this and that judgements made in one school or local authority area may not exactly match those in another.

When to record assessments

eProfile encourages consecutive assessment and does not permit leaps over sub-bands during the year.  If a pupil has made a leap since the previous assessment then fill in any intervening sub-band boxes with the same selected month. We encourage developmental recording as opposed to practice of an “assessment week”, which not only can miss out the finer points of a child’s development but also does not promote the best practice in observing and recording in real time.

ELG and Summative information

Once the pupil has reached the final point in the Development Matters bands it is possible to record him or her having achieved the early learning goal (ELG).

From this point on the pupil may be engaged in some part of the KS1 programme of study, especially if the ELG has been achieved in any specific areas.  eProfile does not look at progress beyond the ELG.

The ELG and Exceeding texts (which are examples of what might be expected and not a tick list) are presented in a personalised form, and all the text in the boxes can be copied and used as a basis for a comment for reporting.  There is no direct link between a pupil reaching an age band or a final judgement and the wording of the descriptors, as all judgements are best fit, hence the facility for copying, pasting and editing.


The other tabs cover comments for reporting at area of learning level – a school may wish to report on each aspect, each area of learning, or both.  Please refer to the Reports to Parents section below.

The general comments section is for internal use only and not for reporting.  It may be useful for holding notes about assessments.

The characteristics of effective learning, section forms part of the information for parents and for passing to the year 1 teacher.

To help fill the characteristics of effective learning boxes a set of prompts is included.  Click the Show prompts button