Creating and working with groups of pupils

Access: Coordinator level

eProfile offers up to eight groups or categories by which you can select pupils.  These categories could be the registration class, pupil premium status, EAL, term of birth, term of entry, etc.  In the example above there are four groups – Birds (names of classes), EAL, Maths and Premium.  Pupils have been placed into maths groups named after famous mathematicians.

Groups screen

Group names (headings) can be created and stored in eProfile.  The same headings apply to all pupils in all year groups, so be sure to consider this before using up all the headings with one year group to the detriment of the others.

To edit the group headings click on the Group Headings button and enter the headings.

NB: it is possible to create this information in a CSV file and import it.

Firstly export a CSV file (under Import/Export), open it using Excel or another package, remove all of the columns beyond the postcode column, fill in the details under the group headings columns (these may be renamed), save as a CSV file and close.  Do not change anything else.

Import the CSV file.

You must follow these instructions as any other attempt at importing will probably not work.


Covering mixed cohorts

Groups can span over yeargroup cohorts, e.g. assembly groupings, ethnicity, pupil premium.  As an example the Group headed “EAL” covers all pupils in all year groups in the school.  Note that binary groups (where it’s yes the pupil is or no the pupil isn’t) like EAL are best handled for analysis by labelling all children – in the above example a child is labelled either EAL or Not EAL (you decide on the labels). This means that you can select both ways and compare outputs of both subgroups.

If you do wish to work with groups but not with year 1 pupils (last year’s year R) then you may need to clear or amend any groups information for them so that they do not get picked up with the other pupils.

The groups facility allows cross-cohort/whole school information to be entered against pupils.

Under Pupils > Groups you can now define group headings and under each heading assign pupils to the particular subgroup of that heading:

The headings apply across the full school for all pupils.  After completing this form you can then select pupils using the group headings and selecting (in this instance) Birds and subgroup Hawks you would pick up every Hawk in the school, whatever their year group/cohort.

Select screen